UNIT:INSTALLING AND UNINSTALLING ACCOUNTING SOFTWARE (SAGE LINE 100)
Key Unit Competence: Install the SAGE LINE 100 (Accounting Software)
2.1: Installing Sage Line 100
Learning Activity 2.1
Assume you are hired as an accountant of a secondary school, which is still
managing its accounting records manually. The school has desktop computers
in the office of Accountant, Secretary, Director of Discipline, Director of Studies
and in the School Manager’s office. Additionally, the school has a computer
lab equipped with 30 computers. No accounting software is installed in any
of those computers owned by the school. The primary task you are given is
to replace the manual accounting with computerized accounting as soon as
possible, using SAGE line 100 software, to be able to start your work and be
confirmed as permanent employee of the school.
1. What are you going to do in order not to lose your job?2. How will you get SAGE line 100 installed into your office computer?
2.1.1 Steps to install Sage line 100
As discussed in the previous section, accounting software like other software can
work only when they are installed in a computer. The following are the steps to befollowed in installing SAGE line 100 in a personal computer:
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Note: You may tick on other options like commercials; enter decentralized cash
register, fixed assets, Serveur Sage Netware, Gestionnaire applications Sage and
manuels electroniques if needed. But here we limit only on Accounting.
4. Click Next to select the destination folder where you want to locate Sage
Line 100 software components and click Next again. By default, SageLine 100 will be installed on local Disk C.
Figure 2.4. Choice of sage line 100 destination location
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5. Enter authenticity keys to ensure that the installed software is an authentic
one.
Those keys are:
Note: The above mentioned keys can be copied from Sage English folder, from
excel file named “CLES SAGE”
6. Click next and then click yes to confirm if you accept the terms and
conditions of utilization of Sage line 100 software. The following
windows appear and you are requested to select the set up type to install.
Select Typical because it is the one recommended for most users, sinceif selected, the program will be installed with the most common options.
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7. Click Next and confirm whether you will use telebanking software to
transfer payment via modem to your bank by clicking Yes or No and thenclick Next and then you fill the information about your company
Figure 2.7. Entering company information
In custcode (customer code), you fill the code of the company which is going
to use Sage line 100(your company), considered as the customer of that sells
Sage line 100 software. After, you fill the company name, address, post code
(like P.O Box), Ctry (Country) where the company’s operations are located),
telephone number through which people may contact company’s owner or
manager, Sales limit in millions of Euros and company’s staff number.
Similarly, you fill status of the company on the on the other side and show its
legal type, i.e if it is sole proprietorship business, partnership, limited liability
company(SARL) and other. You also fill the company name, address 2 if the
company is having another location (branch), town address, Fax number and
NAF (APE) number. Note that the Tab button (on keyboard of your computer)
allows you to move from one field to the next.
NAF: Nomenclature d’ Activité Française
APE: Activité Principale Exercée
After filling all of the mandatory information in the fields reserved, click onnext.
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8. Fill the identification of the manager of the company and the user’sidentification and click next
Figure 2.8. Information about the users of accounting file
9. Click Next, click Yes or No to confirm if you have an auditor or not, click
next to explain whether the product was recommended to you by the
bank or not, and lastly click next and the software start processing the
installation.
10. Open the SAGE line 100 to enter access code before starting to use it
by clicking on start button, then programs (or all programs), click on
SAGE-Accounting 100-Accounting 100 again and the following windowwill appear.
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Click on Access code and enter the following code: 1E0CFABF2F2E2F74
This code can also be viewed from SAGE English folder in CLES Sage excel file.
Note that this code can change from an installation file to another.
After entering access code, the following window appear and you can start usingyour software
2.1.2 Menus of Sage line 100
Sage line 100 has seven menus namely, File, Edit, structure,process, stat,
window and help.
• File menu
Via the file menu the user can create new company, open existing company
(already created company), close the opened company, read database
information (all information concerning the created company) and you can
protect your accounting file through access authorization where you can allow
some users to access your data or prevent some from using the file. You also
exit the sage line 100 interface via file menu.
• Edit menu
Through edit menu, the user can copy or cut the information he/she wishes to transfer to another field and paste it to the destination. There you can also find the sage
calculator scientifically designed to perform calculations required when using SAGEline100 accounting software.
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• Structure menu
In structure menu you can create the chart of account; which is the list of all
accounts held by the company followed in ascending order as per their account
numbers. In structure menu, you can also cost create cost chart which is the
list of cost elements and cost centers. You can also create a reporting plan, S/P
(third parties) chart which is the list of customers, suppliers and employees of
the organization.
It also comprises tax rates section which record different types of taxes to be
recorded, journal codes section where we create the books of prime entry
(journals) namely sales journal, purchase journal, cash journal, sales return
journal, purchase returns journal and general journal. Additionally, the structure
menu contains cost journal codes, banks, models, comments budget elements
and merging where you can copy some information from one accounting file to
another instead of taking time to record the information of new company from
zero.
• Process menu
In the process menu, the user is enabled to make journal entries or entries by
voucher. You can also make bank reconciliation and bank statement.
• Stat menu (or statement menu)
From the stat menu, you can find different reports and final statements of your
business transactions including accounts ledger, trial balance, B-S/ income
statement (balance sheet and income statement), S/P statistics, tax ledgers and
others.
• Window menu
In window menu, we find the way of adding or removing different toolbars
having different short cut tabs useful in sage line 100. You can also enable or
disable the vertical bar and activate and deactivate wizard mode.
• Help menu
In the help menu, you can obtain electronic help concerning Sage line 100,update portal access right if you are the customer of Sage products.
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Application activity 2.1
XYZ is a consultancy company created with a mission of training new
accountants to open window of professionalism, especially in areas of
computerized accounting. Assume the company gives you part time job of
training 20 young accountants on SAGE line 100 software and in 15 days.
The training package includes installing the software in participants’ own
laptops.
1. Explain the steps how you will follow to install SAGE line 100
software in Participant’s laptops
2. Install that software in one computer in your school computer lab.3. Discuss about the 7 menus of sage line 100 and their functions
2.2 Uninstalling accounting software (Sage line 100)
Learning Activity 2.2
1. Once installed into a computer, can Sage line 100 accounting software
be removed? If yes under which circumstances can it be removed?
2. How can Sage Line 100 be removed from a computer?
2.2.1 Steps to uninstall SAGE line 100 accounting software
The user of accounting software may no longer need it in personal computer
and wants to remove (uninstall) it. The following are the steps to uninstall the
accounting software SAGE line 100
1. Click on Start then on Control Panel
The Control Panel features appear and then click on Uninstall a program
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2. After clicking on uninstall a program, you find a list of programs installed
into your computer then you click on Accounting 100, and click onUninstall/Change
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3. After clicking on uninstall a program, you get the message asking to
confirm file deletion and click Yes to accept that you want to completely
remove the selected application and all of its components from yourcomputer
4. Click Ok , then the program start running uninstallation process
Application activity 2.2
Your school manager has a computer laptop where SAGE line 100
accounting software has been installed by a teacher from ICT department.
Currently the school manager no longer needs that software and wants
to remove it and install software which may not be compatible with sage
line 100. Yet he doesn’t know how to uninstall it and ask you a help of
uninstalling it.
1. What are the steps you are going to follow to uninstall that softwarefrom the school manager’s computer?
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End unit assessment
PART I. WRITTEN
1. Contrast computerized accounting from manual accounting
2. What is meant by accounting software?
3. Explain the role of accounting software in business bookkeeping
4. Identify the advantages and disadvantages of using accounting
software
5. Discuss on the types of accounting software
6. There are some companies still using manual accounting in their
business records but they are facing numerous problems. Discuss
some of them. What advice can you give to overcome the stated
problems?
7. Outline the steps taken to install Sage line 100
8. What is the process of uninstalling sage line 100 from computer?
PART II. PRACTICE
You are a hired as an accountant of UBUKIRE manufacturing company
then located in Kigali city, in Kicukiro district, phone +250799999921.
The company’s e-mail is ubukire23@gmail.com and its website is www.
ubukire.com. You are given a CD that has sage line 100 on it and you are
requested to:
1. Install Sage line 100 in your office computer2. You realize you need to remove to be reinstalled later, uninstall it